Businesses will likely need the Professional plan, which costs $16.58 a month, gives you 3TB of storage, and allows access from unlimited devices. However, if you’re a freelancer using Dropbox for work, you’ll likely need the Plus plan, which costs $9.99 a month and allows for 2TB of storage. Most individuals will be fine on the free plan, which allows you to store 2GB. Although exceptionally unlikely, in the case of a major attack on your platform, you want the comfort of knowing you have another copy of your data stored in a secure location. This could be either another service, a physical server, or a hard drive, and like your cloud storage files, should be encrypted and secured with 2FA.ĭecide what tier plan you want. The final step is to always have a backup. You can revoke permissions for apps you would rather not have access to sensitive files and documents. From your account dashboard, you can see what apps have access to your data, and what data they have access to. Many third-party applications can access files stored on a cloud storage platform. If you notice a suspicious login, you can log out of all devices at the same time. Services can help you find out when, where, and from what device someone was able to gain access, and keep track of where you have logged in, in case you forget to log out when using a public computer. If someone does gain unauthorized access, you'll want to know as soon as possible. Without the proper authentication keys, any would-be thief will only see an incomprehensible series of numbers. If you take data security seriously, encryption is non-negotiable. It ensures that before signing in from a new device, you must enter the password and a unique one-time code sent to your email address or mobile phone.Įncrypting data ensures it is inaccessible even if your account is compromised. Two-factor authentication (2FA) makes it nearly impossible for hackers to access your account, even if they know your password. There are a few extra steps individuals and businesses can take to protect their cloud storage data. If you want to seriously up your data security game, investing in one of the best password managers is the way to go. You should also make sure to change your password regularly. Businesses managing sensitive customer data or financial information need to be particularly prudent about how they manage data online.Īt a minimum, you should protect devices with a strong PIN code or password. Your data is at risk if your device is compromised (whether due to damage, theft, or cyberattack). Potential data loss is an unavoidable risk, whether due to cybercrime, accidental deletion, or hardware failure. Your account is only as secure as the devices that access it. If you already use the Microsoft 365 suite of applications, it’s likely you already have one of the best cloud storage platforms at your disposal. For example, all Microsoft 365 subscribers get 1TB of included OneDrive storage. Some storage-as-a-service products even come included in other software bundles. Compared to the frustration and lost productivity of a poorly performing platform, or the costs of data loss or a cyberattack, investing in a high-quality service is a no-brainer. We also discourage business users from using a free solution because providers of the best cloud storage for business offer highly affordable packages. The reality is that these plans offer limited storage, can be less reliable, won't provide high-quality customer support, and data security protocols are more likely to be below standard. It can often be tempting to use free cloud storage solutions, but we advise against it for business. The point is to find the provider that best fits your computer and software usage. If you use Google Workspace or Google Docs, then Google Drive will probably be your best choice. Likewise, if you use Microsoft 365 applications exclusively, then Microsoft OneDrive will likely be the most seamless platform for you.
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